Department Secretary III

Role Overview

• Responsible for secretarial support for the Pediatric Oncology/Hematology programs
• Scheduling and organizing meetings
• Coordination of rounds
• Taking minutes
• Maintaining schedule of physicians
• Preparing correspondence such as agendas and memos
• Data entry and other general office duties
• Assists with special projects
• Assists in research grant proposals and other related duties as required
• Serves as a back-up to complete timekeeping for the department
• Has the ability to coordinate workflow and meet deadlines with frequent interruptions
• Exercises sound judgment, maintains confidentiality
• Willing to assume a variety of assignments as required
• Self-starter, ability to work independently or in a team setting with minimal supervision, capable of carrying out the duties of this position with diplomacy, tact, and professionalism

Requirements

• Successful completion of a recognized administrative or secretarial training program from an accredited educational institution or a combination of education and experience can be considered as determined by CancerCare Manitoba
• Minimum two years’ experience in a senior secretarial position
• Medical terminology, transcription and minute taking skills
• Demonstrate proficiency in the use of Microsoft Office (Word, Excel, Power Point and Outlook)
• Satisfactory employment record
• Must be able to legally work in Canada
• Ability to work both independently and as a member of a multi-disciplinary team
• Excellent interpersonal, communication, organizational, customer service and problem-solving skills
• Ability to adapt to stressful situations
• Ability to maintain a high level of confidentiality