MAC & Decom Project Manager

Role Overview

• The MAC/Decommission Project Manager’s primary focus is to plan and manage facility move, add, change requests and decommission projects to maximize space efficiencies while implementing solutions in-line with client lines of business and corporate real estate goals.
• Scope of work may vary greatly from month to month.
• Must have the ability to adapt to changing priorities.
• This role requires 50-60% travel to South Eastern or Southern Central US for client site visits.
• Serves as the primary client contact for furniture and equipment moves, adds, changes daily requests and relocation/decommission projects.
• Regularly travels to sites locally and nationally.
• Executes work order requests within the SLA guidelines and ensures all KPIs are met.
• Partners with Occupancy Planner to develop migration plans and sequencing of small and large group-level relocations.
• Ability to interpret furniture requests and specifications.
• Ability to read floorplans and perform field measurements.
• Develops/prepares meeting agendas, presentations, project budgets, meeting summaries, and timelines to ensure overall project objectives and client needs are met.
• Reviews lease language and partners with Transaction Managers to ensure lease exit requirements are met.
• Coordinates with Property Manager/Landlord (LL) for access to site.
• Walk through sites with landlord and vendors to determine scope of work.
• Performs detailed inventory of site FF&E assets with inventory management software.
• Complies with all security and licensing requirements when moving or decommissioning site assets.
• Ensures that PHI (personal health information) is always protected and that all protocols are followed.
• Follows all safety and security protocols, licensing and certification requirements to remove health care supplies, equipment and technology from the site (e.g., x-ray equipment, biowaste, oxygen tanks, other specialty equipment, etc.).
• Initiates project kickoff meetings for leadership, onsite associates and vendor partners.
• Effectively and confidently presents project status virtually over Teams and Zoom.
• Provides detailed scope of work and obtains quotes and generates RFQs required for MAC and Decommission projects.
• Assesses quotes to meet scope of work and budgets to ensure financial compliance.
• Requests and issues POs to vendors.
• Assesses field conditions and reviews all job safety expectations with vendors.
• Provides onsite supervision of furniture moves, adds and changes and decommissions.
• Actively procures donation recipients and is a donation champion.
• Executes furniture disposition/donation plan and documentation.
• Manages to timeline and budget throughout project lifecycle.
• Escalates issues and actively participates in conflict resolution.
• Perform walk through with LL to obtain site surrender release.
• Ensures that project is delivered on time.

Requirements

• Able to travel up 70-80% during peak times (planned and last minute)
• Learns new technology easily and uses it to the fullest potential (i.e. is tech savvy)
• Must have 3-5 years’ experience in one or more of the following: project management, facility management, clinical facility management, move or decommission management, commercial furniture specification
• Proficient with 3 or more of the following programs: PowerPoint, Excel, Teams, Adobe, Sortly inventory management, FAMIS 360 or other workorder system
• Experience with AutoCAD, Serraview or other CAFM systems, SmartSheet, Microsoft Project or other scheduling software
• Must have strong public speaking skills, customer service oriented and competent writing proficiencies
• Must have an associate degree or equivalent work experience.

Tech Stack

• Ray

Benefits

• health, vision, and dental insurance
• flexible spending accounts
• health savings accounts
• retirement savings plans
• life and disability insurance programs
• paid and unpaid time away from work