Office Manager – Site Assistant

Role Overview

• Independently organize office operations at the Frankfurt location
• Manage office supplies, procurement and coordination with suppliers
• Coordinate external service providers (e.g., cleaning, facility management)
• Support accounting (invoice verification)
• Arrange travel (flights, hotels, rail travel)
• Ensure a well-maintained and professional work environment
• Assist with onboarding new employees
• Plan and implement cross-location organizational matters
• Organize internal and external events, including catering
• Support the marketing team with administrative tasks
• Greet and assist visitors and handle on-site customer contact
• Manage general communications (phone, email, mail, courier services)
• Organize and prepare meetings

Requirements

• Completed commercial/vocational training or an equivalent qualification—ideally with experience in the hospitality or service sector
• Good written and spoken English
• Strong communication skills, organizational talent and a team-oriented attitude
• Proficient with MS Office (Word, Excel, Outlook, PowerPoint)
• Friendly, professional demeanor
• Independent, structured and reliable working style
• Flexible, resilient and hands-on mentality
• Willingness to travel; occasional assignments at the Luxembourg site are possible

Benefits

• Central city location and modern office facilities
• Subsidized Deutschlandticket and bicycle leasing through JobRad
• Economic stability through secure, proven business models and a company pension scheme
• Structured onboarding, dedicated contacts, feedback meetings, and individual development via our internal learning platform "Campus" and external training opportunities
• Open and supportive team, group-wide networking through company and team events and several corporate sports groups
• Discounted access to many gyms, swimming pools and other sports providers across Germany via EGYM Wellpass
• Employee discounts at various online shops, plus free organic fruit and cold and hot beverages