Proactively provide personalized administrative support for multiple members of the Executive Leadership Team (‘ELT’) and/or Senior Leadership Team (‘SLT’)
Manage all calendar items, ensure invitations are sent to appropriate audiences, resolve conflicts, anticipate future items and potential conflicts, manage deadlines, ensure sufficient working time
Schedule meetings with appropriate audiences, manage responses, resolve conflicts as needed
Ensure that all arrangements for corporate sponsored events, industry events, and internal events are completed including travel, room reservations, registration, speaking engagements
Ensure that expenses are filed in a timely manner and in accordance with Accounting and Billing policies
Book and manage all travel requests including airfare, hotel, and ground transportation
Develop reports and presentations using the appropriate templates as needed
Process email, US Mail, packages, and correspondence based on agreed upon access with the leader
Act as a backup for an assigned EA by providing support for the leader(s) they support when EA is out of the office
Identify areas of improvement, work with manager to document, coordinate implementation of changes and measure success

Associate degree or five (5) years of administrative/operational support to managers, directors, and/or executives required
Bachelor’s degree preferred
Three (3) years of experience as an Executive Assistant required or 5+ years as an administrative assistant or combination of years required
Expert in Microsoft application suite, including Outlook, Excel, Word, and PowerPoint
Superior communication skills necessary to comprehend and compile communication on behalf of the leader
Ability to interact and communicate effectively with all levels of internal staff, vendors, and clients
Proficient in clear and effective business writing techniques
Proven ability to adapt to change
Strong organizational skills that enable proactive handling multiple priorities with a sense of urgency
Proven ability to handle confidential information with discretion.

Executive Administrator – Growth

Key skills