assisting project managers (PMs) with day to day responsibilities of project oversight and administration
Likely tasks will include internal and external status reporting, managing tools access, meeting scheduling, maintaining plans, ensuring project financials including time recording as well as invoicing review
preparing project management materials for PMs to review, complete, and submit
supporting efficient portfolio operations by assisting in production of Management Information
supporting consistent use of methodology
helping to improve the PMO toolset and updating process guides/standard operating procedures
Depending on assignment: Support the PM in drafting project management deliverables such as Kick Off decks, Stage Sign-Offs , documentation of Lessons Learned
Assist the PM in scheduling meetings and taking notes/actions
Provide cover for Project Coordinators in other locations

Bachelor’s degree or equivalent years of work experience
2 to 3 plus years experience in high volume, quality driven administrative project coordination tasks supporting project managers and/or external client work
Strong knowledge of MS Office Suite especially Excel
Basic understanding of Project Management governance, processes and tools – including planning, progress tracking, risk and issue management frameworks, change control frameworks, sign-off procedures
Analytical skills, able work with project and financial such as time tracking information or forecasts vs actual reports
Fluent English skills (C1 at minimum if not a native speaker)
Basic knowledge of Smartsheet, MS Project , MS Visio or similar software
Basic SharePoint administration skills
Ability to conduct business in one or more European languages other than English
Experience working in a virtual team-oriented, collaborative , multinational environment
Experience preparing reports, presentations and coordinating meeting logistics
Excellent spoken and written communication skills
Experience working in busy environments balancing multiple tasks
Previous PMO experience or exposure to project environment
Experience in organizing and storing project information
Experience reviewing financial information ( e.g. financial tracking and invoice processes)

Project Coordinator

Key skills