Coordinates assigned project activities and workstreams
Coordinates the implementation of new corporate software applications
Supports the preparation of project updates and status reports
Manage tracking of mandatory training, stakeholder communications, and change management activities
Schedules all project related meetings
Documents project decisions, risks, meeting outcomes, and divisional impacts
Handles highly confidential matters such as labour relations, human resources and hiring with discretion and professionalism
Participates in the hiring process
Identifies priorities and develops appropriate responses within the Division
Leads and co-ordinates the divisional response for corporate special projects/programs assigned
Provides logistical and operational coordination to support smooth project operations
Assists in the rollout of change management initiatives
Liaises with divisional budget, accounting and administrative staff
Monitors changes to corporate policies and procedures
Prepares regular reports and trend analyses for the Divisional Management Team
Prepares documents, briefing materials, and analysis packages for Divisional Management

Post-secondary education or certificate in a discipline pertinent to the job function
Experience providing project coordination support on technology or financial system implementations
Experience maintaining plans and trackers using MS Project, Jira (or similar), Excel and SharePoint to update schedules, task lists, and dashboards under the guidance of a Project Manager
Demonstrated ability to prepare clear, concise project documentation
Experience liaising with cross-functional partners, vendors and internal teams
Extensive experience using Microsoft Office Suite
Experience tracking deliverables, dependencies, issues and risks
Strong organizational and prioritization skills

Project Coordinator, Budget Tool Revitalization

Key skills