Executive Assistant, Head of Talent & Total Rewards

Role Overview

• Manage the VP’s calendar and schedule across multiple stakeholders and time zones.
• Coordinate internal and external meetings, including leadership and board preparation.
• Prepare agendas, briefing materials, and presentations.
• Track action items and follow-ups to ensure deadlines are met.
• Arrange travel and manage expense reports.
• Handle sensitive information with discretion.
• Coordinate logistics for performance reviews, talent review meetings, and compensation cycles.
• Organize and maintain documentation such as org charts, job descriptions, and policy materials.
• Track timelines and milestones for key initiatives, including annual compensation planning and engagement programs.
• Support coordination with HR, Finance, Legal, and leadership teams.
• Compile and format HR data for dashboards and leadership updates.
• Prepare executive-level presentations and reports.
• Maintain trackers for hiring plans, workforce planning, and organizational updates.
• Act as the primary coordination point for internal stakeholders engaging with the VP.
• Manage team communications and updates.
• Organize offsites, planning sessions, and leadership meetings.
• Support onboarding for new HR team members, including system access and scheduling.

Requirements

• 6-10 years of experience supporting senior executives, ideally in HR, Talent, or Rewards operations.
• Proven ability to handle confidential and sensitive information.
• Strong organizational and calendar management skills.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook).
• Experience with HR systems and collaboration tools.
• Strong judgment, discretion, and ability to operate in high-trust environments.
• Ability to manage multiple priorities in a fast-paced environment.

Benefits

• Health insurance: 100% company-paid medical, dental, and vision coverage for employees and families.
• 401(k) plan: Up to 4% company match with immediate vesting.
• Parental leave: 20 weeks paid for primary caregivers, 12 weeks for secondary caregivers.
• Remote work reimbursement: Up to $85/month for mobile and internet.
• Disability & life insurance: Company-paid short-term, long-term and life insurance coverage.