Human Resources Data Administrator

Role Overview

• Process routine employee transactions in SuccessFactors, including new hires, rehires, transfers, job changes, terminations, and data corrections, following documented procedures
• Enter and update employee information such as job details, organizational assignments, employment status, effective dates, and basic personal data
• Support future‑dated and back‑dated changes as required, ensuring records align with approved documentation
• Maintain organized and complete employee records, ensuring required approvals and supporting documentation are on file
• Review data for completeness and accuracy prior to submission or approval
• Identify obvious data inconsistencies or missing information and follow up with the necessary parties to resolve
• Support periodic data audits and clean‑up activities as directed by the HR Systems team
• Adhere to established data standards, naming conventions, and governance practices
• Receive and process HR data requests through the ticketing system or intake process
• Act as a point of contact for basic HR data inquiries from HR, HCM and Payroll
• Escalate non‑standard, complex, or system‑related issues to senior team members with appropriate details and documentation
• Support testing activities for system updates by validating data or completing assigned test cases
• Coordinate with HCM, Payroll, and HR teams to ensure employee data changes are completed accurately and on time
• Follow defined handoffs and timelines to support payroll processing and downstream system updates
• Communicate clearly and professionally with internal stakeholders regarding status and completion of requests
• Follow documented procedures and checklists for HR data processing
• Flag recurring issues, unclear instructions, or process gaps to the HR Systems team
• Assist with updating job aids or reference materials as processes evolve

Requirements

• Post‑secondary education in Human Resources, Business Administration, or a related field
• 1–3 years of experience in HR administration, data entry, or HR operations support
• Experience working with HR systems or databases (SuccessFactors experience is an asset)
• Strong attention to detail and accuracy
• Ability to manage multiple requests and meet deadlines in a structured environment
• Clear written and verbal communication skills
• Exposure to SAP SuccessFactors Employee Central
• Experience supporting payroll‑related data changes
• Experience working in a shared services or ticket‑based support model
• Familiarity with HR documentation and record‑keeping requirements

Benefits

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs , and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction . With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.