Executive Assistant

Role Overview

• Maintain a daily calendar of meetings and events for a team of executives; Organize complex calendars and schedules; resolve any scheduling issues
• Arrange travel and accommodations for a team of executives
• Tracks and submits expense reports for a team of executives
• Screen incoming telephone calls; take and deliver accurate messages; respond to requesting by gathering and providing information and referring non-routine calls for the ELT to appropriate team members
• Help to coordinate in-office and offsite meetings
• Plan and arrange events including catering for in-office meetings
• Document meeting actions and follow-up accordingly
• Manage sensitive matters with a high level of confidentiality and discretion
• Assisting with everyday office tasks
• Other projects and duties as assigned

Requirements

• 5+ years’ experience as an Executive Assistant, preferably supporting the C-Suite as a team
• Strong writing skills, ability to compose complex executive level correspondence
• Ability to work in a fast-paced environment, while maintaining positive, team centric approach
• Strong interpersonal skills, ability to work in high-profile environment
• Excellent organization skills, ability to manage details accurately and multitask on a variety of assignments
• Ability to communicate effectively with all levels of the organization
• Ability to work flexible hours occasionally for events/catering
• Experience taking independent initiative and exercising good judgment and decision making, and maintain confidentiality
• Working knowledge of the Google Suite
• Good working knowledge of MS Teams
• Intermediate to expert knowledge of Microsoft Excel preferred