Serve as the primary SWBC PEO representative and primary contact with assigned clients and shared employees
Fulfill customer service needs
Responsible for all aspects of the payroll for the assigned employees facilitating timely and accurate processing of multi-state, weekly, bi-weekly, semi-monthly, and monthly payroll schedules
Maintains payroll-related accounts and processes multi-state payroll
Responsible for reconciliation and accuracy of payroll system
Prepares forms, enters data into payroll system, computes wages and deductions, and posts to payroll records
Interacts with clients regarding payroll questions and problem resolution
Maintains and processes appropriate records to support all payroll transactions including salary changes, deduction changes, terminations, and name and address changes
Works with clients to resolve payroll issues and/or discrepancies
Processes garnishments
Collects and ensures new hire paperwork and appropriate documents are processed accurately in the payroll and timekeeping systems
Maintains W-4 and I-9 documents for all client new hires and processes E-Verify
Performs all other duties as assigned

High school diploma or equivalent required
Advanced degree a plus
Minimum of three (3) years of experience in payroll processing, garnishments & general deductions, and W-2 & I-9 maintenance
Fundamental Payroll Certification (FPC) preferred
Certified Payroll Professional (CPP) preferred
Bilingual preferred
Working knowledge of processing job costed and certified payrolls
Knowledge of time clock systems
Knowledge of the Department of Labor and Fair Labor Standards Act in regards to payroll and overtime
Working knowledge of personal computers and payroll database systems
Working knowledge of handling routine payroll tasks and effectively communicating the results
Proficient skills in MS Excel, Word, and PowerPoint
Excellent verbal and written communication skills
Strong interpersonal and organization skills
Strong listening skills with the ability to focus on detail, demonstrate accuracy, and maintain a high level of confidentiality
Able to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative
Able to show consideration for and maintain good relations with others
Able to process multiple payrolls for numerous clients with various payroll schedules
Able to utilize the available time to organize and complete work within given deadlines
Able to multi-task and adapt to change
Able to sit for long periods of time performing sedentary activities

Payroll Specialist

Key skills