Own and proactively manage complex, dynamic calendars for the CEO and CTO: scheduling, resolving conflicts, and protecting time for deep work
Coordinate all domestic and international travel: flights, accommodations, ground transport, and detailed itineraries
Serve as the communication hub between the CEO, CTO, and the broader team: tracking action items, driving follow-through, and ensuring nothing slips
Conduct research to inform executive decisions: vendors, markets, customers, events, and more
Prepare meeting agendas, briefing materials, and follow-up summaries
Manage vendor relationships, office operations, and ad hoc logistics (swag, catering, facilities, events)
Support investor relations, customer visit coordination, and external-facing events
Take on special projects that improve how Sift operates: no task is too big or too small

2+ years of experience as an Executive Assistant or in a similar operational support role, ideally at a startup
Experience supporting multiple C-suite executives simultaneously
Exceptional organizational skills: you don't miss things, and you have systems to make sure of it
Strong written and verbal communication; comfortable corresponding with investors, customers, and partners on behalf of executives
Highly proficient in G Suite (Gmail, Calendar, Docs, Sheets) and Slack
Proactive and assertive: you anticipate, you follow up, and you get things done
Discreet and trustworthy with sensitive and confidential information

Executive Assistant

Key skills