Provide assistance with administrative and accounting activities relating to the Financial Services Office.
Prepare voucher schedules for permanent record retention in accordance with Department of State and Department of Transportation policies.
Scan, index and convert payment documents to required electronic format for storage and retrieval.
Maintain files in a current and accurate condition.
Archive prior year files and maintain record retention documents in accordance with procedure.
Respond to requests for voucher information from internal and external auditors and to comply with public information laws.
Receive certifications of surplus property from Unit Custodians and coordinate property disposal for tangible personal property not transferred to other Department of Transportation offices.
Maintain property disposition files in accordance with departmental guidelines.
Receive Property Management Reports for surplus property and verify and process Certification for Surplus Property.
Coordinate with Unit Custodian and surplus warehouse to aid vendors in the donation program for surplus property.
Maintain internal control requirements for warrant security and ensure timeliness of delivery in accordance with requirements Section 215.422 Florida Statutes.
Process other warrants that may require special handling as directed.
Reconcile the Florida Accounting Information Resource (FLAIR) payment voucher schedules to the pending vendor invoices.
Identify the sampled vouchers required for auditing by the Department of Financial Services (DFS) and prepare voucher schedules and supporting documentation for submission to DFS.
Secure, transmit and deposit receipts to the Cashier’s Office using the Receipt Processing System (RPS) and according to departmental guidelines.
Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors by email as well as by telephone; identify recurring issues and report statistical results to management.
Requirements
A high school diploma or its equivalent
Knowledge of Microsoft Word and Excel
Office procedures and practices
Accounting principles, practices, and procedures
Accounts payable systems and payment processing
Benefits
Health insurance (over 90% employer paid)
$25,000 life insurance policy (100% employer paid)