Financial Services Support Specialist

Role Overview

• Provide assistance with administrative and accounting activities relating to the Financial Services Office.
• Prepare voucher schedules for permanent record retention in accordance with Department of State and Department of Transportation policies.
• Scan, index and convert payment documents to required electronic format for storage and retrieval.
• Maintain files in a current and accurate condition.
• Archive prior year files and maintain record retention documents in accordance with procedure.
• Respond to requests for voucher information from internal and external auditors and to comply with public information laws.
• Receive certifications of surplus property from Unit Custodians and coordinate property disposal for tangible personal property not transferred to other Department of Transportation offices.
• Maintain property disposition files in accordance with departmental guidelines.
• Receive Property Management Reports for surplus property and verify and process Certification for Surplus Property.
• Coordinate with Unit Custodian and surplus warehouse to aid vendors in the donation program for surplus property.
• Maintain internal control requirements for warrant security and ensure timeliness of delivery in accordance with requirements Section 215.422 Florida Statutes.
• Process other warrants that may require special handling as directed.
• Reconcile the Florida Accounting Information Resource (FLAIR) payment voucher schedules to the pending vendor invoices.
• Identify the sampled vouchers required for auditing by the Department of Financial Services (DFS) and prepare voucher schedules and supporting documentation for submission to DFS.
• Secure, transmit and deposit receipts to the Cashier’s Office using the Receipt Processing System (RPS) and according to departmental guidelines.
• Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors by email as well as by telephone; identify recurring issues and report statistical results to management.

Requirements

• A high school diploma or its equivalent
• Knowledge of Microsoft Word and Excel
• Office procedures and practices
• Accounting principles, practices, and procedures
• Accounts payable systems and payment processing

Benefits

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year
• Generous vacation and sick leave
• Career advancement opportunities
• Tuition waiver for public college courses
• A variety of training opportunities
• Employee Assistance Program (EAP)