Media Systems & Archive Manager

Role Overview

• The Media Systems & Archive Manager is responsible for the end-to-end technical, operational, and production-integrated management of Zumba’s video assets across all business units.
• Design, maintain, and enforce metadata taxonomies, naming conventions, and folder structures.
• Develop and manage cross-platform asset workflows integrating Iconik, Dropbox, AWS, Frame.io, Adobe Productions, and internal servers.
• Ensure consistent ingest, organization, and version control that supports retrieval and long-term scalability.
• Conduct regular system audits to identify inconsistencies, resolve labeling issues, prevent duplication, and improve asset hygiene.
• Own annual forecasting for Iconik tokens, Dropbox and FrameIO storage, AWS/S3 usage, and related asset storage budgets based on volume planning and ingest trends.
• Track monthly usage and ensure forecasts are accurate and aligned with content strategy.
• Prevent unnecessary duplicate archiving, which increases storage costs.
• Report cost trends and usage patterns to Video Production leadership.
• Ensure the organization adheres to retention logic, minimizing unnecessary storage spend.
• Configure and maintain secure remote vendor access to servers, shared drives, and cloud systems.
• Troubleshoot permissions, connectivity, and workflow issues between vendors and internal platforms.
• Ensure vendors follow naming conventions, delivery standards, and ingest rules.
• Partner with IT/Tech Ops on escalations or infrastructure changes.
• Serve as primary on-set Data Manager/DIT, ensuring footage is accurately ingested, backed up, verified, and organized in real time.
• Collaborate with producers and shooters to maintain data integrity and correct folder structures.
• Prepare media and proxy workflows for post-production.
• Maintain clear labeling, drive management, and QC for all captured content.
• QC all incoming and outgoing assets for specs, naming, metadata, and alignment with retention rules.

Requirements

• 5+ years experience with DAM/MAM systems including Iconik, AWS S3, cloud storage, and post-production tools.
• Expertise in metadata taxonomy design, version control, ingest pipelines, and media management.
• Proficiency with Adobe ecosystems (Premiere, After Effects) and proxy/render workflows.
• Ability to support on-set data ingestion and DIT workflows.

Tech Stack

• AWS
• Cloud