Full responsibility for managing complex calendars that include travel and the need to coordinate meetings with senior level executives and their assistants inside and outside of the company.
Provide a high level of daily support, always anticipating what the principal(s) will need in advance of meetings and phone calls, including pre-reading and meeting materials.
Handle all travel arrangements for domestic and international trips
book flights, expense vouchers, itineraries, and logistics.
Answers and screens telephone calls and takes detailed messages.
Returns calls and initiates conference calls.

7+ years of experience providing high-level administrative support to senior executives in a complex, fast-paced environment.
Proven ability to anticipate needs, exercise sound judgment, and take proactive initiative.
Excellent organizational, prioritization, and time-management skills.
Strong interpersonal and communication skills, with the ability to partner effectively at all levels of the organization.
Demonstrated ability to handle highly confidential and sensitive information with discretion.
Ability to work independently with minimal supervision while collaborating effectively as part of a team.
Highly adaptable and flexible, able to pivot quickly as priorities change.
Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Market competitive base salaries, with a yearly bonus potential at every level.
Medical, dental, vision, life insurance, disability insurance.
Paid Time Off (PTO) and leave of absences, such as parental and military leave.
401(k) plan with company match (up to 4%).
Company-funded pension plan.
Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.
Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period), after one year of service.
Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance.

Executive Assistant

Key skills