Accounts Payable Officer

Role Overview

• Oversee and validate AI-captured invoice data (OCR and automated coding outputs).
• Review system-flagged exceptions and resolve discrepancies efficiently.
• Ensure correct GL coding, cost allocation, and tax treatment.
• Monitor AI workflow queues to maintain agreed processing turnaround times.
• Reconcile supplier statements monthly and resolve discrepancies promptly.
• Prepare and execute payment runs in accordance with delegated authority limits.
• Ensure compliance with GST and tax invoice requirements.
• Maintain AP subledger accuracy and support month-end reconciliation to the general ledger.
• Maintain data integrity within the AI/AP platform through accurate exception handling.
• Identify opportunities to improve automation rules, approval workflows, and system efficiencies.
• Maintain strong audit trail and documentation standards across automated and manual transactions.
• Enhances operational efficiency and scalability through automation.
• Reduces manual processing risk and improves accuracy.
• Enables faster invoice turnaround and stronger supplier relationships.
• Provides higher-quality financial data to support strategic decision-making.
• Strengthens internal controls through AI-driven validation and exception reporting.
• Takes ownership of both automated and manual AP processes.
• Ensures AI outputs are validated and not processed without appropriate review.
• Meets payment deadlines while maintaining compliance standards.
• Builds trust with suppliers and internal stakeholders through clear, professional communication.
• Supports non-finance team members in understanding AI-enabled approval workflows.
• Responds constructively to system or process change.
• Evaluates AI-generated coding and identifies anomalies or patterns of error.
• Interprets exception reports and investigates root causes.
• Applies financial judgment where automation rules are insufficient.
• Proactively suggests system rule refinements to reduce recurring exceptions.
• Contributes to continuous improvement initiatives in AP automation.
• Adapts confidently to evolving digital tools and processes.

Requirements

• Experience with AI-enabled AP platforms (OCR, automated coding, workflow automation).
• Strong understanding of AP processes, GST compliance, and internal controls.
• Analytical mindset with attention to detail.
• Proficiency in ERP/accounting systems and intermediate to advanced Excel skills.
• Process improvement capability and digital literacy.
• Adherence to financial policies, delegated authority framework, and system controls.
• Regular monitoring of AI exception dashboards and workflow queues.
• Protection of financial data integrity and confidentiality.
• Participation in system testing, upgrades, and automation refinement initiatives.
• Timely completion of reconciliations and month-end tasks.

Tech Stack

• ERP

Benefits

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!.