Serve as a trusted partner to the CEO, managing calendars, meetings, travel, and communications
Coordinate scheduling and logistics for the leadership team as needed, including quarterly offsites
Prepare meeting materials, agendas, notes, and follow-ups
Help prioritize incoming requests and ensure critical items are handled efficiently
Act as a point of contact between the CEO, internal teams, and external partners
Track action items, deadlines, and key initiatives to help leadership stay aligned
Assist with internal communications and documentation
Support special projects and ad-hoc initiatives as needed
Help improve internal processes and workflows as the company grows
Plan and execute company offsites, leadership retreats, and internal events (virtual and in-person)
Manage logistics including venues, travel, lodging, agendas, vendors, catering, and budgets
Partner with leaders to design agendas that support team alignment and company goals
Ensure events run smoothly from planning through execution and follow-up
Maintain timelines, checklists, and post-event retrospectives

5+ years of experience as an Executive Assistant, Operations Coordinator, or similar role
Experience supporting senior executives, ideally in a startup or small company environment
Strong organizational and time-management skills with exceptional attention to detail
Excellent written and verbal communication skills
Proven ability to handle confidential information with discretion
Comfort juggling multiple priorities and shifting deadlines
Nice to Have: Experience in a software or technology company
Event planning or offsite/retreat planning experience
Familiarity with tools such as Google Workspace, Slack, Zoom, Notion, Asana, or similar
Experience working with distributed or hybrid teams

Executive Assistant

Key skills