Administrative Assistant I

Role Overview

• Responsible for entering attorney billable hours into the time accounting system (Time Track) and LEIDS; ensures that collection of billable hours is timely and that current and complete information is entered by contacting attorneys or the administrative staff to obtain necessary information
• Monitors DAR zzzz Feedback mailbox for receipt of DAR’s; upon receipt of new mail, prints attachment and moves message to a designated zzzz feedback mailbox folder
• Receives, sorts, date-stamps and distributes incoming mail to mailboxes for pick-up each day or routes to designated PSU employee(s) in other buildings; reviews outgoing certified mail for correct information; updates and maintains attorney mailboxes assuring accurate information at all times
• Performs as the receptionist for the Prosecution Services Unit; answers and directs telephone inquiries received within the unit, from the general public, complainants, subjects and/or subjects counsel concerning disciplinary cases
• Provides monthly production reports: Number of DARs; and other reports as requested by supervisor
• Other duties as assigned.

Requirements

• Ability to handle conflict and descalate in a respectful manner
• Experience with extensive data entry
• Skilled with attention to detail and high organizational skills

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers
• And more!