Administrative Assistant I

Role Overview

• Provides administrative support work for the Water, Onsite Sewage Treatment and Disposal Systems (OSTDS) and Facilities programs
• Utilizes word processing and computer-based data applications to produce letters, memos, forms, and emails
• Files correspondence and reports in electronic database and manual files
• Records all correspondence notes in electronic database
• Receives and distributes mail and reports
• Maintains division supplies
• Performs general receptionist duties providing information to clients in person and by telephone
• Greets and directs clients to appropriate staff
• Takes messages and directs phone calls to staff
• Assists in receiving, posting and preparing reports for all cash, check and credit card transactions
• Assists with annual billing of all facilities and issuance of operating permits
• Performs other related duties as required

Requirements

• Valid Driver’s License and reliable transportation
• Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency
• Minimum of two years of administrative, secretarial, or clerical experience (preferred)
• High School diploma or an equivalent GED (preferred)
• Bachelor’s degree from a U.S. accredited college or university (preferred)
• Experience providing advanced level administrative support, including creating, handling, or processing legal documents (preferred)
• Experience achieve a goal or meeting deadlines (preferred)
• Experience with cash handling, purchasing, or invoice reconciliation (preferred)
• Experience providing work-related education to a customer (preferred)

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers
• And more!