Administrative Assistant – Senior Residence

Role Overview

• You handle a variety of administrative tasks — from file management to document preparation.
• You serve as a point of contact for residents, family members and external service providers.
• You coordinate appointments and meetings and assist with event planning.
• You keep track of deadlines, contracts and document workflows.
• You support billing as well as monthly and annual reporting.
• You keep the administrative operations running reliably and in an organized manner, with an open ear for your team.

Requirements

• You have completed commercial/administrative vocational training or hold an equivalent qualification.
• Ideally, you have experience in the healthcare or social services sector.
• You work independently, in an organized way and with a strong sense of responsibility.
• You are proficient in MS Office, especially Excel, and comfortable with digital workflows.
• You have a friendly demeanor, are a team player and communicate confidently with others.

Benefits

• Close collaboration with health insurance providers, facility and care management
• Independent management of occupancy lists and handling of prospective resident inquiries
• Master data maintenance
• Customer contact and reception duties
• Accounting and cash handling / resident fee billing
• Office organization and performance of all clerical tasks