Administrative Assistant, Infectious Diseases

Role Overview

• Provide high-level administrative support including scheduling, correspondence, and coordination of meetings
• Manage and maintain accurate diaries, contact lists, rosters, and internal/external communications
• Prepare agendas, record and distribute minutes, and coordinate reports and performance data
• Maintain departmental systems, procedures, website content, and office supplies
• Coordinate onboarding for new staff and students, and monitor mandatory training compliance
• Collate and issue the Annual Report, while supporting staff wellbeing and undertaking other duties as required

Requirements

• Relevant tertiary qualification (Certificate IV or higher in Secretarial/Business Studies) or substantial equivalent experience
• Demonstrated experience providing high-level administrative support to multiple managers in a fast-paced environment
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Access) and ability to learn new systems quickly
• Excellent interpersonal, customer service, and written and verbal communication skills
• Strong organisational, problem-solving, and time-management skills, with the ability to prioritise tasks and manage confidential information discreetly

Benefits

• Excellent working conditions and a strong sense of job satisfaction
• A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
• Extensive professional development opportunities
• Attractive salary packaging benefits
• Living expenses capped at $9,010
• Meals and entertainment capped at $2,650