Process a high volume of vendor and supplier invoices accurately and promptly.
Reconcile invoices with purchase orders and receipts to ensure accuracy.
Maintain vendor relationships and address payment discrepancies and disputes.
Initiate and coordinate vendor payments, including checks, ACH, and electronic transfers.
Monitor company expenditures, assess payment terms, and negotiate supplier discounts when applicable.
Prepare accounts payable reports, including outstanding balances, cash flow projections, and aging reports.
Identify and resolve discrepancies, delayed payments, or missing documentation while maintaining organized records.
Review and process customer invoices and billing statements, ensuring accuracy of pricing, terms, and payment details.
Receive and record customer payments via checks, credit cards, and electronic transfers.
Monitor AR aging reports and follow up on outstanding balances.
Initiate collections procedures for overdue accounts via phone, email, or written communication.
Assist with month-end close processes, prepare journal entries, reconcile accounts, and match payments to outstanding invoices.
Address customer inquiries, resolve payment issues promptly, and maintain positive customer relationships.
Collaborate with the sales team to resolve payment-related concerns and support timely revenue recognition.

Bachelor's degree in Accounting, Finance, Business Administration, or a related field
1-3 years of Accounts Payable and/or General Accounting experience, or equivalent.
Strong verbal, written, and English communication skills.
Ability to work overnight/graveyard shifts in Philippine time or within US operating hours.
Proficiency in Microsoft Office applications (especially Excel).
Strong working knowledge of Excel, including pivot tables and advanced formulas.
Experience using accounting software such as QuickBooks, SAP, or other relevant systems.
Solid understanding of AP/AR principles, accounting standards, and account reconciliation.
Previous offshore experience is highly advantageous.

Accounting Assistant

Key skills