Provide administrative, efficient and comprehensive support to the Finance and Generosity Executive Pastor.
Assist in preparing reports for the Executive Leadership Team and Board of Trustees.
Purchase/reserve requested items or services on behalf of the XP.
Tag and upload the XP’s receipts into the American Express app.
Help track deadlines related to budgets, audits, financial reviews, and donor communications.
Support stewardship campaigns, Legacy offerings, and generosity initiatives.
Maintain donor correspondence records, acknowledgments, and follow-up tasks (in coordination with finance staff).
Coordinate with accounting, payroll, and external vendors as directed.
Assist with admin batch giving and oversight of our giving platform (PCO).
Manage annual “Year End Giving Statements”.
Manage all W9’s and 1099 statements.
Share in the responsibilities of planning and executing all aspects of our staff related events.
Support special projects related to budgeting, campus initiatives, capital projects, and financial planning.
Track project timelines and ensure deliverables are completed on schedule.
Take detailed and organized notes during requested meetings.
Manage and schedule all meeting requests to and from the XP.

Experience with business, non-profit and/or church administration is preferred.
Experience with customer service, teaching and/or leading people is preferred.
Experience or proficiency in software administration such as Microsoft Office Suite, G-Suite Apps, Planning Center Online (PCO) church database software, and/or BaseCamp 3 Project Management software, including XERO Accounting.
Ability to handle multiple projects effectively in a fast-paced environment.
Basic understanding of financial/accounting terms and methods.
Ability to learn efficient note taking skills.
Editing and proofreading ability
Strong written/oral communication and interpersonal skills

Executive Administrator – Finance and Generosity

Key skills