Independent handling of the department’s secretarial tasks for Culture, including document creation and management of follow-up/reminder processes.
Preparation, organization and minute-taking of meetings, including the compilation of meeting materials.
Support in the preparation and follow-up of broadcasts and podcasts according to editorial guidelines, including studio and production bookings and requests to take over contributions.
Communication with freelance editors and authors, maintenance of planning and editorial systems, and metadata management.
Processing of freelance fees, scheduling of interview partners and guest support, as well as organizing broadcasts and events.
General office organization and administration, including task and calendar management in Outlook, coordination and management of (central) mailboxes, file management, travel bookings and expense reporting according to guidelines.

Completed commercial vocational training or comparable professional background.
Relevant professional experience in secretarial/assistant roles, ideally in the media sector.
Confident user of common MS Office applications and SAP.
Experience with editorial/content management systems desirable.
Strong interest in cultural topics and our programme offerings.
Excellent German language skills with a confident, stylistically secure manner of expression; foreign language skills desirable, preferably English.
Independent and structured working style, reliability and the ability to work in a solution
and process-oriented manner.
Strong communication skills, team player, high social competence and loyalty.

Exciting and creative tasks within a dynamic and motivated team.
Work for a public broadcaster that follows the guiding principles of being “confident, respectful and curious” internally and externally.
Opportunity to contribute your own ideas and suggestions, plus a wide range of further training opportunities.
Possibility of flexible home office and mobile working.
Family-friendly employer including childcare during the summer holidays.
Company pension scheme and other attractive collective agreement social benefits.
Discounted sports offerings through our company sports activities and a partnership with Urban Sports Club.
Good public transport connections and a monthly subsidy for the Deutschlandticket.
Catering options at both locations in Cologne and Berlin.

Assistant, Secretary – Culture

Key skills