Bilingual Contracts Administrator

Role Overview

• Support the organization, maintenance, and management of contracts, including version control, approvals, and signature tracking.
• Ensure contracts are properly stored and archived in accordance with organizational policies and retention requirements.
• Assist in drafting, proofreading, and formatting a wide range of commercial agreements and related documents (e.g., NDAs, MSAs, SOWs, subcontracts, vendor and customer agreements).
• Review contract documents for accuracy, completeness, and adherence to approved templates and processes.
• Act as a primary point of contact between internal departments and other appropriate parties to obtain required information and facilitate contract workflows to ensure contracts progress efficiently through review, approval, and execution stages.
• Process contract amendments, renewals, extensions, and terminations.
• Track key contract dates, milestones, and obligations to support timely execution and compliance.
• Maintain applicable contract trackers, logs, and status reports.
• Collect, compile, and analyze applicable contract data to support internal reporting, audits, negotiations, and decision-making.
• Prepare summaries, reports, and status updates regarding contract activities for stakeholders and legal counsel.
• Provide administrative and operational support to assigned stakeholders, currently the Clinic Partner Relations Manager.
• Support team and organizational goals and priorities.
• Help create, implement and improve legal department processes and tools.
• Assist with annual compliance filings and registered agent coordination.
• Responsible to report any patient safety information as per adverse event reporting requirements and product quality complaints reporting requirements; and other duties as required.

Requirements

• Diploma or certification in business administration, legal studies, contract management, or a related field is an asset.
• 3+ years of experience in contract administration, legal support, or a related administrative role.
• Strong attention to detail with a high level of accuracy in document preparation and review.
• Excellent organizational and time-management skills with the ability to manage multiple priorities and meet deadlines.
• Strong analytical skills with the ability to summarize and interpret contract data.
• Proficiency in Microsoft Office Suite, particularly Word and Excel (including data entry and basic analysis).
• Experience using document management systems or contract lifecycle management (CLM) tools is an asset.
• Excellent written and verbal communication skills.
• Ability to communicate clearly and professionally with internal and external stakeholders at all levels.
• English proficiency is required for this position to effectively communicate with internal and external stakeholders.
• Bilingualism (French and English) may be required depending on the specific role location, and the needs of the organization.

Benefits

• Growth Opportunities: Committed to fostering a culture of growth, where every team, member is encouraged to pursue new skills, expand their knowledge, and advance their careers.
• Vibrant Culture: Over 1,500 team members across Canada and year over year we manage to maintain an overall above industry engagement score by using a monthly pulse survey.
• Attractive Compensation: Competitive salary, incentive program, and comprehensive benefits package.