Administrative Assistant, Workplace Safety, Prevention & Compliance

Role Overview

• Provide administrative support to the Workplace Safety, Prevention & Compliance Branch.
• Coordinate claims and/or complaint case files as a result of a workplace safety issue, including submitting report forms within required timelines and verifying case files are complete with all relevant documentation.

Requirements

• Completion of 1 year post-secondary education/certificate in Human Resources or a related field.
• Minimum three (3) years of administration experience, preferably in Human Resources.
• Knowledge of the Workplace Safety and Insurance Board Act and the Occupational Health and Safety Act and/or the ability and aptitude to learn relevant parts of each Act.
• Experience with datasets and analytics (Excel); the ability to create Excel spreadsheets and/or BI Dashboards, to support the team’s need to calculate WSIB costs, track WSIB claims.
• General understanding of municipal governments and unionized work environments including collective bargaining and agreements.
• General office procedures and equipment.
• Records management practices and techniques.
• Proficiency with SharePoint (libraries, lists and document sets).
• Proficiency with MS O365 to support the production of documents, spreadsheets, reports and presentations.
• Knowledge of applicable health and safety legislation, including the rights and duties of workers.
• Language Requirement: English oral, reading, writing.