People Operations Specialist – On-Site

Role Overview

• Prepare and coordinate offer letters, employment agreements, and onboarding documentation for new hires
• Support new hire onboarding, including paperwork collection, orientation scheduling, and system setup coordination
• Maintain and update employee records and HR databases within Rippling (HRIS) and internal systems
• Coordinate interview scheduling, candidate communications, and recruiting logistics through Pinpoint (ATS)
• Assist with benefits administration paperwork and employee support inquiries
• Help manage HR documentation, compliance files, and personnel records
• Maintain internal People Operations workflows and tracking systems in Monday.com and SharePoint
• Coordinate internal meetings, interviews, and team calendars for the People Operations department
• Assist with employee communications, HR announcements, and document distribution
• Order and coordinate team lunches, office supplies, and basic office support needs
• Support general administrative tasks for the Chief People Officer and People Operations team
• Ensure data accuracy, organization, and operational consistency across HR systems and records

Requirements

• Exceptionally detail-oriented with a strong focus on accuracy, organization, and documentation quality
• Highly organized; able to keep files, records, and databases clean, structured, and consistently updated
• Strong administrative discipline with the ability to track tasks, follow up on loose ends, and maintain operational order
• Excellent at managing paperwork, forms, onboarding packets, and HR documentation with precision
• Comfortable maintaining and auditing employee records, recruiting data, and HR systems for completeness and accuracy
• Strong time management skills with the ability to prioritize multiple administrative tasks and deadlines
• Professional written and verbal communication skills when coordinating with candidates, employees, and leadership

Benefits

• Unlimited PTO for full-time Team Members
• Fully paid health insurance coverage for you and your family (full-time Team Members)
• Generous personal development and employee assistance programs
• Top-of-the-line equipment (Apple, Microsoft, Dell, Lenovo, etc.)
• Flexible leadership team
• You have the flexibility to make your own hours while earning commissions.
• Pet insurance
• 401k/Roth with a 5% match on day one of hire.
• HSA, FSA, and dependent care savings accounts