Completes vendor or payments by verifying entries and comparing system reports to balances
Analyzing invoice/expense reports
Recording entries
Monitoring discount opportunities
Scheduling and preparing checks
Resolving purchase order, contract, invoice, or payment discrepancies
Insuring credit receipt
Issuing stop-payments or purchase order amendments
Reimbursing employee expenses
Prepare vendor master data and get appropriate documentation from the vendor
Verify and get the proper approvals for invoices
Code the invoices to the appropriate cost centers and general ledger accounts
Review invoices for correct sales taxes and self-assess when required
Process Hart Agency invoices thru Ariba
Scan coded invoices to workflow
Scan demand checks
Scan all inventory receiving packets and supplier billing backup invoices
Audit employee’s American Express corporate card reconciliation
Ensure that all charges have the appropriate receipts and approvals
Research and resolve accounts payable issues
Supports other departments as it relates to Accounts Payable issues
Resolve internal and external customer issues by returning/acknowledging phone calls and emails in a timely manner and providing responses and resolutions in a reasonable amount of time
Perform similar job-related duties as assigned
Complete special projects as assigned

High school diploma or equivalency plus 1 year of experience
Knowledge with Generally Accepted Accounting Principles (GAAP), federal regulatory guidelines, and organizational objectives
Proficiency using Microsoft Excel spreadsheets in creating pivot tables, develop charts, and complex formulas

Accounts Payable Coordinator

Key skills