Executive Assistant

Role Overview

• Manage the CEO’s complex calendar, ensuring optimal prioritization of meetings, travel, and strategic commitments.
• Provide thoughtful email management, drafting communications and help prioritize incoming correspondence.
• Prepare briefing materials, agendas, and follow-ups for meetings with investors, owners, partners, and leadership teams.
• Coordinate travel arrangements and itineraries for executive engagements.
• Assist in advancing key initiatives between the CEO, CFO, VP of Operations, and other leadership team members.
• Help track and coordinate enterprise initiatives with our affiliated hospitality brand partner.
• Support leadership meetings, board interactions, and internal strategy sessions with preparation and follow-up.
• Assist with communications and materials for hotel ownership partners and investors.
• Coordinate investor updates, meeting logistics, and presentation materials.
• Help maintain high-touch relationships reflective of our hospitality-driven culture.
• Support company culture initiatives, leadership events, and internal engagement programs.
• Assist with communications and planning for leadership conferences, retreats, and company gatherings.
• Serve as an ambassador of our servant leadership culture, helping reinforce our values throughout the organization.
• Maintain high standards of organization, documentation, and communication across executive activities.
• Help manage special projects across departments assigned by the CEO.
• Identify opportunities to improve internal processes and efficiency.
• Utilize modern productivity tools and platforms to streamline executive workflows.
• Demonstrate curiosity and initiative in exploring AI and emerging technologies that can improve efficiency, organization, and communication within the company.

Requirements

• 5+ years supporting senior executives or leadership teams
• Experience in hospitality, hotel management, or commercial real estate strongly preferred
• Prior experience interacting with investors, ownership groups, or board-level stakeholders is a plus
• Exceptional written and verbal communication skills
• High level of discretion, professionalism, and judgment
• Strong organizational ability with meticulous attention to detail
• Ability to anticipate needs and proactively solve problems
• Comfort managing multiple priorities in a fast-moving environment
• Strong relationship skills with a genuine hospitality mindset
• Technologically savvy, with openness to leveraging AI and emerging tools.

Benefits

• Health, vision and dental insurance
• 401(k)
• Vacation
• Cell Phone Allowance
• Paid Holidays
• Discount programs for shopping, travel, tickets and more.