Identify, make arrangements with and coordinate payment for meeting venues (classrooms, boardrooms, etc).
Identify restaurants and spaces for various meals (breakfast, lunch, dinner, reception) and coordinate said meals.
Identify vet (following Austral Group protocols) and make necessary arrangements with local transportation company for group transfers.
Suggest cultural activity for group and coordinate details.
Identify and coordinate participant gifts & care packages.
Gather information on local COVID protocols, both government-mandated and provider-required.
Coordinate on ground practical details for events organized by Austral Group for every visiting group.
Keep strict budget control, being resourceful in providers, keeping in mind quality and Austral Standards.

Fluency in Spanish and Portuguese.
Experience in Event Planning and coordination in Sao Paulo and Rio.
Highly organized and detail-orientated.
Ability to negotiate pricing and payment terms with providers.
An independent worker, able to multitask and work in collaboration while simultaneously managing various deadlines.
Ability to deal with unexpected challenges while keeping professional demeanor.

Event Logistics Coordinator

Key skills