Supporting Marketing Director and team with all aspects of proposals and marketing collateral
Managing proposal processes from start to finish with strategic direction and review input
Working on coordination and development of creative, compelling proposals, and other tasks
Responding to Expressions of Interest (EOIs) or Requests for Qualifications (RFQs)
Leading the pursuit process from kick-off meetings through the production of client response templates
Updating Airtable and Deltek opportunities databases in real time
Reviewing solicitation documents and building proposal outlines
Leveraging Deltek Vantagepoint and Artificial Intelligence tools to increase efficiency
Coordinating with the Pursuit Team and managing information essential for proposals
Creating and maintaining organization of Sequoia photo and graphic assets

Bachelor's Degree (Marketing, English, Business Administration or Engineering related)
Proficiency with MS Office applications and Adobe Creative Suite (InDesign, Photoshop)
Experience working in Deltek and Airtable preferred
A minimum of 5 years of experience coordinating, scheduling, editing, and producing proposals, statement of qualifications, reports, pre-qualifications, or presentations
At least 2 years supporting an environmental or AEC firm
At least 2 years working in a proposal coordinator role
Excellent English verbal and written communication skills
Experience leveraging Artificial Intelligence tools such as ChatGPT and Responsive RFPIO a plus
Excellent organizational skills and time management in a fast-paced environment
Excellent attention to detail and accuracy of work is essential
Ability to work under multiple tight deadlines and respond to last minute requests and compressed production schedules
Ability to take initiative and exercise commitment and dedication while working independently or with a team
Ability to show initiative and examples of creativity
Ability to work under pressure and under own initiative
Clear and thorough communication style
Night shift work consistent with pacific time required.

Proposal Coordinator

Key skills