Administrative Assistant

Role Overview

• Managing complex calendars and scheduling appointments.
• Coordinating all aspects of travel, including visa and passport requirements.
• Preparing and submitting expense reports.
• Overseeing internal and external meeting logistics.
• Assisting and supporting executives in their communications with their teams, within the company, and externally.
• Collaborating with and supporting an APAC office administrator.
• Assisting with special projects, including coordinating executive visits while in Japan, office events planning and execution.
• Managing and ordering office supplies, including stationery, drinks, and snacks.
• Handling incoming and outgoing mail and packages, including sorting and shipping.
• Coordinating with the building management company to maintain a clean and hygienic office space by ensuring it is kept tidy and organized.
• Provide support for new hires such as ordering business cards, security cards, other necessary setup, and implementation of Office onboarding.

Requirements

• Strong written and verbal communication skills, in both Japanese and English
• Exceptional attention to detail.
• Strong sense of urgency and proactiveness
• Strong organizational skills
• Ability to manage time effectively with limited or no supervision
• A "no task is too large or small" attitude
• Ability to quickly adapt to new challenges and take ownership of the position.
• Experience in a company as it grows from startup to maturity
• Ability to communicate and collaborate effectively with a wide range of internal and external stakeholders.

Benefits

• Cloudflare is proud to be an equal opportunity employer.
• We are committed to providing equal employment opportunity for all people and place great value in both diversity and inclusiveness.