Legal Secretary – Real Estate Finance

Role Overview

• providing timely and effective support to requests for assistance from members of the team
• taking telephone calls and messages, handling queries and enquiries
• using a case management system to process open, close and progress files
• submitting Land Registry and companies house applications and dealing with any requisitions
• processing incoming and outgoing post and arranging couriers
• managing file opening, closure and archiving
• archiving, storing and retrieving of documentation (electronic and paper versions)
• typing documents and correspondence
• producing bills and other financial administration
• managing diaries for the team, planning and organising meetings and making travel arrangements
• organising and maintaining departmental filing systems and document storage
• photocopying, scanning, faxing, printing, filing and other general administrative tasks
• handling searches and processing land registry applications
• filing and payment of Stamp Duty Land Tax returns
• assisting with financial administration, liaison with finance team, processing cheque requests and expenses, preparation and despatch of invoices and collecting payment

Requirements

• a minimum of 6 months’ previous office administrative experience ideally gained from within a legal environment
• a minimum grade C pass at GCSE (or equivalent) in English Language and Mathematics
• confidence with IT systems to include Microsoft Word and Excel
• a good basic keyboard ability
• the ability to work well in a team and develop good working relationships with colleagues and others
• good communication skills with the confidence to liaise openly and clearly with colleagues and clients
• the ability to produce a high standard of work, sometimes under pressure, whilst maintaining accuracy and good attention to detail
• to be able to demonstrate flexibility, initiative and confidence in your own ability
• highly enthusiastic, willing to go the extra mile and be happy to go beyond the job description
• respectful towards others and have a positive, willing and ‘can do’ attitude
• keen to learn, interested in driving your own career progression and be proactive in taking ownership of this

Benefits

We embrace agile working and offer a blended approach to where and how we work. We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it. We have the following hubs across the UK: Birmingham, Bristol, Edinburgh, Leeds, Leicester, Lincoln, London, Milton Keynes, Nottingham, Sheffield, Stratford upon Avon & Tunbridge Wells. Want to find out more about our amazing benefits?

• private medical
• 27 days holiday plus bank holidays
• a bonus day off for your birthday
• hybrid working with the option of working from our Birmingham office