Equipment Finance Documentation Specialist

Role Overview

• Manage the entire transaction documentation and closing process for Equipment Finance lease/loan transactions.
• Active member of the deal team working directly with the client, relationship manager, portfolio manager, asset manager, legal and pricing manager to ensure that policy, compliance and regulatory matters necessary for closing are addressed early in the process.
• Effectively manages and prioritizes work queues for new lease/loan transactions.
• Proactively manages work-in-progress within the closing calendar, balancing the needs of multiple internal and external stakeholder simultaneously.
• Ensures that transactions are documented and closed per the instructions and conditions stated in the credit and asset management approval memo(s).
• Work with their manager to determine, obtain and analyze required due diligence items including, but not limited to: Know Your Customer requirements UCC searches Proof of insurance Entity Corporate documents Assignment documents UCC-1/UCC-3 preparation Invoices/Proof of Payment MSO/Titles Confirm wire instructions provided by vendor or customer are correct and accurate.
• Prepares appropriate documentation in compliance with the terms of the request.
• Obtain all necessary approvals including accounting, tax, pricing, and legal to ensure that transactions meet the requirements of and protect the interests of Fifth Third Bank.
• Work with their manager to determine if enlisting assistance from legal counsel to advise on specific transaction issues and unresolved legal matters pertaining to transaction documentation is required.
• Promptly and accurately determine when all underwriting, pricing and/or equipment management approval conditions for funding have been satisfied.
• Take appropriate actions to resolve deficiencies and if not able to resolve themselves, escalates disputes to appropriate level.
• Prepare ACE Transaction and funding communication to ensure proper disbursement of funds via wire, deposit account and check payments.
• Ensure proper filings are made and, if applicable, 3rd party subordinations/releases obtained to perfect Fifth Third’s liens/ownership (including proper motor vehicle title work).
• Ensure effective communication and coordination with applicable departments to finalize interim draws.
• Thoroughly understand equipment lease/loan documentation and other source data to ensure proper boarding of all aspects of the transaction into the accounting system.
• Board lease/loan transactions to the accounting system.
• Take proactive steps to ensure that follow up items are received on a prompt and timely basis.
• Ensure all goals and departmental service standards are met.
• Escalate issues to appropriate personnel as necessary.
• Participate in projects as assigned.
• Present suggestions on efficiency improvements for the department.
• Transaction types include, but are not limited to: Equipment Loans, including outside counsel prepared Finance Leases Tax Leases Synthetic Leases Interim Financing Products Municipal Transactions, including outside counsel prepared Leverage Leases Rail Financing Syndicated Transactions Aircraft Financing Solar Leases

Requirements

• 3-5 years’ experience with lease/loan documentation, with demonstrated expertise in due diligence and perfection processes.
• Knowledge of Equipment Finance lease/loan structures and documentation needs/requirements, including Aircraft, Vessel and Rail preferred.
• Bachelor’s degree in Business (e.g. Business Administration, Finance, Accounting) or equivalent work experience preferred.
• Proficient knowledge of lease and loan structures and documentation needs/requirements.
• Knowledge of equipment lease and loan documentation, collateral, lien perfection, evaluation/review/interpretation of UCC searches and vehicle titling needs and processes strongly preferred.
• A working knowledge of bank accounting/boarding systems.
• Working knowledge of bank policies and procedures.
• Proficient with all Microsoft Office products.
• Strong attention to detail and organizational skills.
• Effective problem solving and analytical skills, with ability to handle and prioritize multiple tasks.
• Ability to work independently, with minimal direction.
• Solid decision-making and trouble-shooting skills.
• Solid verbal and written communication skills, with a team player attitude.
• Comfortable interacting with corporate customers and peers.
• Ability to meet deadlines under pressure.

Benefits

• Comprehensive benefits programs designed to support the individual needs of employees and their families, encompassing physical, financial, emotional and social well-being