Assistant CIO, Communications Lead

Role Overview

• Provide administrative support to the CIO, including managing calendar, organizing meetings, and organizing travel
• Coordinate Global IT Leadership Team (ITLT) routines, including agendas and documentation
• Manage the annual calendar of Global IT meetings and events in alignment with overall Bachem key dates (such as annual planning, performance, and talent management cycles)
• Organize and support the design and delivery of offsite meetings and other events for the ITLT and for the individual IT departments
• Manage and optimize office space and desk allocation for the Global IT teams
• Support the optimization and automation of department workflows using standard Microsoft Office tools
• Support leadership and culture development initiatives for Global IT
• Ensure clear and engaging communication content towards all relevant audiences across all channels under the guidance of the CIO and Head of CIO office
• Manage internal communication for Global IT to strengthen alignment, transparency and belonging
• Establish a communication plan, draft messages and announcements
• Support communication and organizational change management to stakeholders across Bachem to contribute to positioning IT and digital as strategic asset and to transparently inform the organization of achievements, changes and issues
• Align all IT departments on consistent branding and messaging
• Manage the IT presence on Bachnet, coordinate across IT departments and ensure content is engaging and kept up-to-date
• Drive the attractiveness of Bachem as workplace for technology talent through focused engagements within the Global IT team; support employer branding targeted at external talent

Requirements

• Commercial, business, communications, or administrative qualification, or equivalent practical experience
• Several years of demonstrated proficiency in executive assistance, team administration, internal communications, or similar roles
• Excellent organizational and planning skills with strong attention to detail
• Clear, concise writing skills and ability to translate complex topics into simple messages
• High degree of professionalism, discretion, and reliability
• Strong interpersonal skills and ability to work across cultures and time zones
• Experience in internal & external communications and/or organizational change management are a plus
• High proficiency in Microsoft Office 365 (Word, Excel, Teams, Powerpoint, …)
• Strong affinity to digital tools
• Familiarity with intranet / content management (MS SharePoint) is a plus
• Proficiency in using MS PowerPlatform and MS Copilot to automate department workflows and tasks is a plus
• Fluent in English and German (written and spoken)
• French language skills are a plus.

Benefits

• A dynamic and rapidly growing work environment with internal development and training opportunities
• Flexible working hours with home office days and an option for obtaining additional vacation days through workload reduction
• Company‑run daycare center on the Bachem Campus in Bubendorf
• 60% coverage of pension fund contributions by Bachem AG as well as option for extra-mandatory pension provision with our Pension Plan Plus
• Access to benefits platforms with discounts from external partners
• Fresh, healthy and varied food in our staff restaurant
• A wide range of free sports activities on the Bachem Campus