Key skills
Time Management
About this role
Role Overview
- Assist the technical operations team in the administration of all aircraft engine utilisation reports, logistics engine storage, updating of internal systems, and invoicing tracking within the technical department.
- Update monthly utilisation reports on the elfc engine management and control system.
- Liaise with customers to solve queries with regards utilisation reports.
- Ability to coordinate the shipping and storage of assets with logistics and storage providers.
- Update internal systems and disseminate information for the team as and when required.
- Liaise with storage providers regularly to track storage capacity, opening hours and out of office assistance for AOG / urgent engine collections.
- Accurate recording and monitoring of technical associated invoices.
- Provide client access to marketing data packs as and when required.
- Assist the technical operations team in sorting, scanning, indexing, and filing of engine technical records for ease of access to the wider technical department personnel.
- Assist in obtaining engine technical records from existing customers.
- Update of various monthly reports relating to Company assets and assets under management.
- Maintain technical files (technical library) held by the Company.
- Perform other administrative duties from time to time as directed by Management.
Requirements
- Minimum of 2 years’ experience in an administrative position.
- MS Office Proficiency
- PowerPoint, Word & Excel.
- Third-level qualification in Business Administration or related field.
- Administration experience within the aviation industry.
- Logistics experience.
- Excellent organisational skills, specifically the ability to record, index, organise and archive documents (paper and electronic) in a structured fashion within immediate timeframes.
- Ability to disseminate information to produce informative reports and visual representations.
- Excellent interpersonal skills and the ability to collaborate within a team environment.
- Attention to detail and time management skills.
- Proven ability to use own initiative.