About this role
Role Overview
- Manage end-to-end scheduling for phone screens, virtual interviews, and onsite loops across multiple time zones.
- Communicate directly with candidates and interviewers to provide timely updates, prep materials, and a seamless interview experience.
- Coordinate interviewer availability and handle conflicts, rescheduling, and complex multi-step interview sequences.
- Ensure every candidate feels supported, informed, and valued throughout the process.
- Maintain accurate candidate data and hiring pipelines in our ATS (e.g., Ashby, Greenhouse).
- Partner with recruiters to monitor funnel metrics, identify bottlenecks, and improve process efficiency.
- Build and refine recruiting workflows, templates, documentation, and scheduling best practices.
- Support candidate handoff to onboarding and new hire logistics.
- Assist with interviewer training, calibration sessions, and internal process rollouts.
- Contribute to our talent brand by creating high-quality, candidate-facing communications, templates, and touchpoints.
- Help maintain a consistent, compelling employer voice across emails, scheduling workflows, job descriptions, and candidate resources.
- Support social, content, or recruiting campaigns that reflect our culture and help attract top talent.
- Gather and elevate candidate feedback to improve our brand perception and end-to-end candidate experience.
- Work closely with People, IT, and Finance to ensure seamless onboarding/new hire coordination.
- Support recruiting initiatives such as hiring sprints, pipeline programs, or recruiting events.
Requirements
- Extensive experience in recruiting coordination, recruiting operations, executive scheduling, or similar roles.
- Preferably be an expert Ashby user
- Exceptional organizational skills and a deep love for calendars, systems, and logistics.
- A proactive communicator who anticipates needs and issues before they arise.
- Able to juggle high volume and shifting priorities without dropping details.
- Comfortable in fast-paced, high-growth environments.
- High EQ and a service-oriented mindset—people trust you and enjoy working with you.
Benefits
- Competitive salary
- Flexible work arrangements