Executive Assistant

Role Overview

• Manage the CMO’s complex and constantly shifting calendar with exceptional attention to detail, prioritization, and urgency.
• Act as the primary administrative liaison between the CMO’s office and C-suite, stakeholders, external partners, and all other internal departments at Janux.
• Serve as the primary gatekeeper, ensuring alignment between priorities, meeting flow, and preparation materials.
• Coordinate confidential internal and external meetings, including scientific collaborations, conferences, advisory boards, and interviews.
• Coordinate planning and execution of corporate events, on and offsite meetings, and celebrations. Execution and set up of these events and meetings could include activities requiring physical labor.
• Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Maintain a high level of discretion when handling confidential clinical, regulatory, personnel, and strategic information.
• Coordinate highly detailed domestic and international travel, including itineraries, conference schedules, logistical support, and real‑time troubleshooting.
• Assist with contracts, work orders, clinical vendors, and operational workflows requiring CMO review or execution.
• Support budgeting processes including expense reports, invoice routing, and credit card reconciliations for the CMO and clinical organization.
• Work closely with other Janux administrative professionals to ensure alignment, coverage, process consistency, and positive team culture.
• Partner with the Clinical department leaders for planning, scheduling, and ensuring alignment of departmental deliverables, including team meetings or interview support.
• Anticipate needs, identify potential issues before they arise, and take decisive, appropriate action to resolve them quickly.
• Other duties as assigned.

Requirements

• 10+ years of executive‑level administrative support, preferably in biotech, pharma, clinical development, or a similar scientific/technical environment.
• Demonstrated experience supporting a senior executive with high expectations and a high‑complexity workload.
• Strong command of Microsoft Office Suite and cloud‑based systems (e.g., SharePoint, Smartsheet, Teams, Veeva, Concur).
• Excellent written and verbal communication skills, including editing and document preparation.
• Availability during non-business hours may be needed.
• Ability to handle confidential and sensitive information. Ability to multi-task and prioritize time-sensitive requests.
• Ability to assist in the physical setup and breakdown of corporate events, meetings, offsites, etc.

Physical requirements:

• This role may require occasional lifting, moving, or transporting materials up to 25 lbs.

Tech Stack

• Cloud

Benefits

• Annual bonus program
• Incentive stock option plan
• 401k plan with flat non-elective employer contribution
• Comprehensive medical insurance with 90-100% employer-paid premiums
• Dental and vision insurance
• HSA, FSA, and supplemental insurance plans (life, disability, accident, critical illness, hospital indemnity)
• Unlimited PTO
• Generous holiday schedule; includes summer and winter company shutdown
• Relocation assistance