Billing Specialist

Role Overview

• Daily generation of invoices & posting of ship assist/bunker activity
• Monthly generation of invoices & posting of charter activity
• Responsible for emailing/submitting customers’ requested documentation (invoices, credit memos and/or other statements)
• Monitors contracts to ensure the billing of jobs are appropriate and accurate
• Provides ad-hoc assistance to other positions within the department
• Accurate, courteous, timely response to customers/vendors
• Accurate and timely maintenance of company files and records including gathering documentation for financial statement audits
• Contribution to daily administrative activities of organization
• Collections responsibilities as needed
• Assists on other duties and projects as assigned

Requirements

• AA in Accounting or BA/BS in Accounting/Finance preferred
• Strong attention to detail
• Proficient with Excel and other Microsoft Office programs
• Flexible team player who can adjust to ongoing changes related to company growth
• Excellent communication and customer service
• Ability to work independently on assigned tasks with minimal or no supervision
• Ability to understand and execute complex oral and written instructions
• Assertive individual capable of achieving results while maintaining diplomacy and tact
• Ability to prioritize and work in a fast paced environment
• Must be able to read, speak, write, type, and understand English in person and over telephone