Personal Assistant, Executive Assistant

Role Overview

• Personal assistance (approx. 50%)
• Planning and booking flights, accommodation and travel
• Organizing appointments, calendar management and workflows
• Errands and small organizational tasks in Cologne
• Support with everyday matters that take time but do not require my full attention
• Agency & business support (approx. 50%)
• Support with bookkeeping (e.g., collecting, preparing and organizing receipts)
• Support with recruitment processes (e.g., coordination, pre-screening, communication)
• Preparation and formatting of proposals/quotes
• General organizational support in the agency's day-to-day operations

Requirements

• You are extremely reliable and organized
• Quick availability and responsiveness
• You think proactively and take ownership of tasks independently
• You are willing to take responsibility and resolve things with practical solutions
• You are communicative and well organized
• You are based in or near Cologne and can occasionally handle on-site tasks
• A good personal fit between us
• Excellent German skills (spoken & written)

Benefits

• Direct collaboration with me as the founder: you will work closely with me and gain many exciting insights.
• 5–10 hours per week on a flexible basis
• 85% remote, approx. 15% on-site in Cologne
• Collaboration on a freelance or mini-job basis
• Start: as soon as possible