You ensure that every project stays structured, visible, and on track through strong documentation and tracking systems
Maintain core project documents including charters, scoping docs, risk registers, and lifecycle frameworks
Keep trackers, sprint boards, timelines, and dependency maps updated across tools
Convert meetings and discovery sessions into structured outputs like action logs, requirement summaries, and status reports
Own the action item tracker, follow up with owners, and escalate risks early
Track KPIs, milestone progress, and budget variance where applicable
Build progress reports, dashboards, and updates for leadership visibility
Schedule meetings and prepare agendas for reviews, retrospectives, and alignment sessions
Coordinate cross-functional discussions and ensure outputs are documented and tracked to completion
Create walkthroughs, user guides, FAQs, and training materials
Maintain internal documentation for tools and ensure consistency across setups

1 to 3 years in project coordination or PMO support
Hands-on experience with HubSpot (required), preferably in migration, setup, or workflow management
Experience with project management tools such as Jira, Asana, ClickUp, Monday.com or similar
Strong comfort with spreadsheets and structured tracking
Familiarity with project management frameworks such as Agile, Scrum, RACI, or phase-based delivery
Ability to create structured documentation and reports
Basic understanding of systems, tools, and integrations

Work directly with the PMO Lead on key projects including the migration of our CRM and major rollouts
Learn project management by being closely involved in day-to-day execution and coordination
Contribute to improving processes, templates, and systems used across teams
Build strong skills in project tracking, stakeholder coordination, and execution
Clear growth path into Project Manager, PMO Analyst, or Senior Coordinator roles

Technical Project Coordinator

Key skills