Provide essential administrative and operational support to ensure the smooth execution of ACF’s Request for Proposals (RFP) process
Assist Project Leads in preparing and formatting RFP documents using approved templates
Ensure RFPs are circulated internally for feedback and approvals before issuance
Coordinate with the Strategic Partnerships & Communications team to apply branding and marking guidelines
Support the setup of RFPs on the Giving Data system, including uploading documents, applicant details, and submission links
Manage communication channels for applicant queries, ensuring responses are documented and shared transparently
Maintain FAQ documents, addenda, and briefing session records on ACF platforms
Schedule and coordinate briefing sessions, ensuring use of approved ACF presentation templates
Provide logistical and administrative support to the Bid Evaluation Committee (BEC), including scheduling meetings, preparing scoring sheets, and consolidating evaluation notes
Track conflict-of-interest declarations and maintain records for audit purposes
Assist in compiling consolidated scoring sheets and recommendation reports
Maintain accurate procurement records, including bid submissions, evaluation reports, contracts, in line with the 5-year retention requirement
Ensure all procurement files are securely archived and accessible for audit
Assist the Grants Team in preparing draft agreements, coordinating inputs from Project Leads and Monitoring & Evaluation staff
Upload signed agreements and reports onto Giving Data and SharePoint
Track reporting deadlines and send reminders to grantees/consultants using approved templates
Support close-out processes by compiling final reports and drafting close-out letters for review.
Requirements
Diploma or Bachelor’s degree in Administration, Procurement, Supply Chain, or related field
3 years’ experience in procurement or administrative support, preferably in a donor-funded or non-profit environment
Knowledge of Public Finance Management Act (PFMA) and African Development Bank (AfDB) procurement processes (advantageous)
Proficiency in digital procurement systems and solutions (e.g. SAP, Oracle)
Strong organizational and record-keeping skills with attention to detail
Excellent communication and coordination skills
Ability to manage multiple tasks and deadlines in a structured, compliance-driven environment
Excellent writing, communication, and reporting skills
Strong problem-solving skills and ability to work independently
High levels of professionalism, integrity, and attention to detail
Ability to prioritise work and meet deadlines.
Tech Stack
Oracle
Benefits
Remote working will be considered for candidates based in Nigeria, Senegal, Kenya and South Africa
12 months contract duration (renewable based on mutual agreement)