Executive Assistant, Inventory

Role Overview

• Own end-to-end calendar management for the SVP of Inventory, including proactive prioritization, preparation, and coordination of meetings and events.
• Actively assess meeting purpose, participants, and timing to ensure the leader’s time is aligned to top priorities.
• Anticipate conflicts, identify trade‑offs, and recommend solutions before issues arise.
• Partner with other Executive Assistants to align calendars across senior leaders and ensure seamless scheduling.
• Coordinate the rhythm of the business for Inventory Operations – understanding the standing team meetings and ensuring that each meeting is scheduled at the right cadence, with the right attendees.
• Prepare agendas and pre‑reads as needed; ensure the right materials and context are available in advance.
• Support large‑scale meetings (e.g., leadership forums, All Hands, planning sessions) through material creation, scheduling, logistics, and coordination.
• Coordinate travel plans, including itinerary creation, adjustments, and expense reconciliation.
• Manage expenses, invoices, and administrative processes with accuracy and timeliness.
• Maintain accurate organizational charts and distribution lists for Inventory Operations teams.
• Build strong working relationships with Executive Assistants across Inventory, Supply Chain, Merchandising, Product, Tech, and Operations.
• Serve as a trusted connector and information hub, ensuring smooth communication and collaboration.
• Contribute to continuous improvement of EA best practices, rhythms, and operating standards.

Requirements

• Demonstrated experience in an administrative or executive support role, ideally supporting senior leaders.
• Exceptional calendar management skills, with a proven ability to prioritize, anticipate needs, and manage complexity.
• Strong attention to detail and follow‑through; you reliably close loops and keep work moving.
• High degree of proactiveness and task velocity — you see what needs to be done and act.
• Excellent interpersonal and communication skills; comfortable working with leaders at all levels.
• Strong organizational and time‑management skills, with the ability to juggle multiple priorities.
• Experience leveraging AI tools and technologies to streamline workflows and increase throughput, driving greater efficiency and productivity.
• Sound judgment and discretion when handling sensitive information.
• Proficiency with Microsoft Outlook, Teams, PowerPoint, and Excel.
• A service‑oriented mindset and commitment to enabling leaders and teams to do their best work.

Benefits

• Medical/Vision, Dental, Retirement and Paid Time Away
• Life Insurance and Disability
• Merchandise Discount and EAP Resources