Coordinate logistics for client VR events including schedules, travel coordination, shipping timelines, and device logistics
Create and manage event checklists, timelines, and run-of-show documentation
Track event readiness across internal teams to ensure all deliverables are prepared on time
Coordinate with venues, vendors, and event organizers regarding space, power, Wi-Fi, and staffing needs
Support the preparation and shipment of event materials and demo kits
Ensure smooth handoff between internal deployment teams and onsite staff
Serve as a primary point of contact for clients for event planning and logistics questions
Provide clear, professional communication before, during, and after events
Ensure clients feel informed and supported throughout the planning process
Gather post-event feedback and document learnings
Escalate technical or operational issues to appropriate internal teams as needed
Support and execute small client projects and pilots as assigned by the Delivery or Operations team

Experience coordinating projects, logistics, or client-facing operations
Strong organizational and time management skills
Excellent written and verbal communication abilities
Customer-service mindset with a calm, solution-oriented approach
Ability to manage multiple events and priorities simultaneously
Comfort working in fast-paced, deadline-driven environments
Attention to detail and follow-through
Proactive, collaborative, and self-directed work style
Experience in experiential marketing, event production, or conference planning (NICE TO HAVE)
Familiarity with immersive or technical products (NICE TO HAVE)
Experience supporting healthcare, life science, or technical clients (NICE TO HAVE)
Exposure to QA, user testing, or UX processes (NICE TO HAVE)
Experience working in creative or technical studio environments (NICE TO HAVE)
Project management certification (CSM, PMP, or similar) (NICE TO HAVE)

Project Manager – Events

Key skills