Organize, prioritize and expedite flow of work through assigned executive(s) office
Act as gatekeeper for executive to determine importance of telephone calls, personal visitors, and incoming mail
May provide answers to immediate issues in the executive’s absence or contact the executive remotely to alert him/her of critical work situations
Research and compile data from a variety of sources
Perform special projects for the executive or functional area
Compose and type a variety of correspondence, executive briefs, etc. requiring judgment and knowledge of functional area
Maintain executive’s appointment calendar; coordinate meeting arrangements
Organize and maintain relatively complex administrative and departmental records
Complete expense reports for review and signature

High School Diploma or equivalent combination of education and work-related experience
Typically 6-10 years Executive Assistant experience and 5+ years supporting Senior Management or equivalent work-related experience
Demonstrated excellent PC skills including software packages (e.g. Microsoft Word, Excel, and PowerPoint, E-mail, etc.).
Demonstrated effective oral and written communication skills for the purpose of conveying information to internal and external customers
Demonstrated thorough knowledge and understanding of the Company’s operational procedures in assigned functional area.
Demonstrated excellent organizational and time-management skills with ability to prioritize own work.
Demonstrated ability to maintain confidentiality of information.
Demonstrated ability to handle multiple assignments and projects accurately and with attention to detail.

Senior Executive Assistant

Key skills