Manage campaign workflows, maintain operational hygiene, and ensure on-time execution across multiple brands
Develop, manage, and optimize campaign workflows in Asana to ensure processes are followed and deadlines are met
Maintain the 360 marketing calendar, ensuring accuracy, visibility, and alignment across five brands
Coordinate with channel managers to move campaigns from planning through execution smoothly
Enforce intake rules, ensuring no work begins without a formal marketing request or clear task description
Ensure all tasks contain clear details, achievable due dates, and no timeline conflicts
Monitor daily intake, manage basic non-campaign requests, and flag items requiring strategic review
Proactively follow up on overdue tasks, identify blockers, and prevent execution delays
Monitor team capacity and flag risks to delivery
Maintain SharePoint folder structures, file nomenclature, and perform regular cleanups
Serve as the internal point of contact for sharing requested assets via SharePoint links
Ensure all five brands are accurately represented in the marketing calendar and flag scheduling conflicts
Manage quarterly direct mail send lists and monthly sweepstakes prize winners
Perform pre-flight QA on campaigns, websites, emails, and social updates (links, content, dates, branding)

3–5 years of experience working within a marketing department
Strong proficiency in Asana (required) and SharePoint
Familiarity with HubSpot and marketing campaign workflows
Advanced proficiency in Microsoft Office, including Excel (formulas and pivot tables), Teams, and SharePoint
Exceptional organizational skills with strong attention to detail
Ability to identify errors such as broken links, typos, incorrect dates, or outdated branding
Process-driven mindset with a preference for structured workflows and continuous improvement
Strong professional communication skills across all levels of seniority
Self-sufficient, proactive, adaptable, and collaborative working style

Marketing Operations Coordinator

Key skills