Payroll Administrator

Role Overview

• Compiling payroll and benefit information
• Preparing the bi-weekly payroll
• Processing payroll information
• Completing and submitting payroll reports
• Maintaining payroll records
• Operating computerized payroll systems and software
• Processing payroll/benefit information for employees in accordance with appropriate scales, regulations, and authorized deductions
• Balancing the payroll accounts by resolving payroll discrepancies
• Calculating and maintaining records for all salary placements and increments
• Preparing and reconciling payroll remittances
• Reconciling payroll deductions to general ledger accounts
• Determining benefit eligibility for employees
• Entering, maintaining, and updating employee benefits information online for Benefit Carriers
• Preparing monthly and annual reports from payroll data for unions, pensions, and various government departments
• Answering payroll/benefit related inquiries from employees, supervisors and external agencies
• Ensuring compliance with federal and provincial regulations and guidelines
• Maintaining payroll operations by following policies and procedures
• Reporting changes when needed
• Keeping abreast of any changes in legislations that impact payroll administration
• Reviewing and reconciling annual payroll accounts in preparation for the annual audit
• Liaising with auditors as required
• Assisting the Finance team in reconciling all payroll accounts including remittance accounts and payroll register as required
• Assisting and performing backup duties for other finance staff including general ledger entries
• Preparing monthly reports to program managers to assist in tracking and analyzing expenses
• Preparing ad-hoc and analytical reports and summaries as required
• Performing other related duties assigned by the Finance Manager

Requirements

• Bachelor’s degree in Accounting or Finance or Business
• Payroll Compliance Practitioner (PCP) certification through Canadian Payroll Association
• Minimum of 3 years’ payroll and benefits administration experience
• Experience working in non-profit sector is an asset
• Knowledge of unionized payroll
• Knowledge of Comvida and Payworks systems is an asset
• Knowledge of applicable Federal and Provincial privacy legislation

Benefits

• paid time off ‘ monthly wellness days ’ (up to 12 days per year)
• additional agency holidays (2 additional statutory holidays)
• 3 weeks annual vacation (starting) and up to 6 weeks (maximum)
• company-funded pension (GRRSP)
• extended health & dental plan
• employee & family assistance programs
• access to wellness programs