Review, code, and enter a high volume of vendor invoices into the accounting system with high accuracy.
Perform three-way matching (Purchase Order, Receiving Report, and Invoice) to ensure consistency and resolve any discrepancies.
For service-based invoices, ensure that invoice amounts and terms align with the approved Purchase Order (PO) before processing.
Prepare and execute weekly payment runs via ACH, wire transfers, and checks.
Act as the primary point of contact for vendor inquiries, reconcile monthly statements, and maintain updated vendor files (including W-9s).
Assist the accounting team with month-end closing tasks, including accruals and account reconciliations.
Assist in the preparation and filing of annual 1099 forms.
Act as the primary administrator for the corporate card platform (Brex), issuing new cards and setting spend limits.
Review all credit card transactions daily to ensure they are assigned to the correct General Ledger (GL) codes, departments, and projects.
Perform monthly reconciliations of the corporate credit card statements against the GL to ensure the balance sheet is accurate.
Follow up with cardholders to collect missing receipts and ensure all spending adheres to the company’s Travel & Expense (T&E) policy.

Associate / bachelor’s degree in accounting / finance preferred.
3+ years in a dedicated Accounts Payable role.
Direct experience managing corporate credit card programs is highly preferred.
Clear understanding of the relationship between the Balance Sheet and P&L as it relates to accrual accounting.
Proficiency in ERP systems (NetSuite, a plus).
Experience with expense management tools.
Ability to firmly but professionally enforce expense policies with employees at all levels, including executives.

Accounts Payable Specialist

Key skills