Executive Assistant

Role Overview

• Manage the President’s calendar with strong judgment around priorities, sequencing, and time protection
• Anticipate needs and proactively prepare the President for internal and external engagements
• Schedule and coordinate meetings with global partners, board members, donors, and senior stakeholders
• Prepare agendas, briefing materials, background research, and meeting notes as requested
• Track action items and follow-ups related to the President’s commitments
• Support budget-related coordination by entering data, organizing materials, and preparing summaries as provided by finance
• Use modern productivity tools, including AI-enabled tools where appropriate, to support research, briefing preparation, and administrative efficiency while maintaining confidentiality and accuracy
• Flag patterns, risks, or opportunities that support effective leadership and decision-making
• Coordinate logistics for Board of Directors and committee meetings
• Support preparation, organization, and distribution of board materials
• Track board calendars, action items, and follow-ups
• Support administrative communications with board members
• Provide administrative and coordination support to the development function
• Maintain CRM data accuracy through timely data entry, updates, and record hygiene
• Schedule and coordinate donor, funder, and partner meetings
• Track fundraising deadlines, proposal submissions, and reporting calendars
• Support donor stewardship logistics and follow-up tracking
• Assist with preparation and organization of fundraising and briefing materials
• Coordinate internal meetings related to programs, initiatives, and cross-functional work
• Support communication and coordination among program staff, consultants, and shared services
• Maintain document organization, version control, and confidential files
• Serve as a central administrative point of contact for internal coordination tied to the President’s priorities

Requirements

• Bachelor’s degree
• 5+ years of executive administrative or executive assistant experience
• Experience supporting senior leaders in business, public life, or philanthropy
• Proven discretion with highly confidential information
• Excellent written and verbal communication skills
• Strong proficiency with word processing, spreadsheets, and scheduling tools
• Highly organized, detail-oriented, and self-directed
• Comfortable working in dynamic environments with ambiguity
• Preferred Experience in nonprofit, foundation, association, healthcare, or corporate environments
• Experience supporting boards and donor-facing leadership
• Familiarity with CRM systems and fundraising administration

Benefits

• Travel required 3-5 times per year
• Short paid trip to Washington D.C. for in-person meeting