Executive Assistant to the CEO, Creative, Agency

Role Overview

• Manage inbox triage, prioritize messages, and draft clear, professional responses.
• Own and optimize the CEO’s calendar with strong time protection and scheduling discipline.
• Take meeting notes, track action items, and ensure timely follow-ups and closure.
• Filter, reroute, or remove low-priority tasks that distract from strategic initiatives.
• Maintain daily check-ins and ongoing communication to support executive alignment.
• Coordinate outreach efforts, client follow-ups, and recap distribution.
• Assist in preparing and updating internal and external presentation decks.
• Track conversations, leads, and next steps in CRM or internal systems.
• Prepare agendas, notes, and materials for weekly leadership and sales meetings.
• Maintain internal lists, directories, SOPs, and an executive assistant handbook.
• Coordinate across teams to ensure alignment on priorities, timelines, and deliverables.
• Coordinate travel logistics including flights, hotels, transportation, and events.
• Plan client dinners, hospitality experiences, and thoughtful, on-brand gifting.
• Handle occasional personal or sensitive logistics with complete discretion.

Requirements

• 2+ years of experience supporting executives, founders, or senior leaders.
• Excellent written and verbal English communication skills.
• Proven experience managing executive calendars, inboxes, and high-volume communication.
• Strong organizational skills with a demonstrated ability to close loops and follow through.
• Proficiency in Google Workspace (Drive, Sheets, Slides, Docs).
• Reliable remote work setup with stable internet and a professional video presence.
• Experience in a creative, agency, production, or fast-paced startup environment (preferred).
• Familiarity with CRM systems and workflow automation tools (preferred).
• Experience supporting business development or client-facing teams (preferred).
• Comfort working with distributed teams and U.S.-based leadership (preferred).

Benefits

• Competitive Salary: Based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency
• Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
• Generous PTO: In accordance with company policy
• Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Connect with professionals worldwide