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Executive Assistant to the CEO, Creative, Agency at Catena | JobVerse
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Executive Assistant to the CEO, Creative, Agency
Catena
Remote
Website
LinkedIn
Executive Assistant to the CEO, Creative, Agency
Philippines
Full Time
2 hours ago
No H1B
Apply Now
Key skills
CRM
Leadership
Communication
Remote Work
Sales
About this role
Role Overview
Manage inbox triage, prioritize messages, and draft clear, professional responses.
Own and optimize the CEO’s calendar with strong time protection and scheduling discipline.
Take meeting notes, track action items, and ensure timely follow-ups and closure.
Filter, reroute, or remove low-priority tasks that distract from strategic initiatives.
Maintain daily check-ins and ongoing communication to support executive alignment.
Coordinate outreach efforts, client follow-ups, and recap distribution.
Assist in preparing and updating internal and external presentation decks.
Track conversations, leads, and next steps in CRM or internal systems.
Prepare agendas, notes, and materials for weekly leadership and sales meetings.
Maintain internal lists, directories, SOPs, and an executive assistant handbook.
Coordinate across teams to ensure alignment on priorities, timelines, and deliverables.
Coordinate travel logistics including flights, hotels, transportation, and events.
Plan client dinners, hospitality experiences, and thoughtful, on-brand gifting.
Handle occasional personal or sensitive logistics with complete discretion.
Requirements
2+ years of experience supporting executives, founders, or senior leaders.
Excellent written and verbal English communication skills.
Proven experience managing executive calendars, inboxes, and high-volume communication.
Strong organizational skills with a demonstrated ability to close loops and follow through.
Proficiency in Google Workspace (Drive, Sheets, Slides, Docs).
Reliable remote work setup with stable internet and a professional video presence.
Experience in a creative, agency, production, or fast-paced startup environment (preferred).
Familiarity with CRM systems and workflow automation tools (preferred).
Experience supporting business development or client-facing teams (preferred).
Comfort working with distributed teams and U.S.-based leadership (preferred).
Benefits
Competitive Salary: Based on experience and skills
Remote Work: Fully remote—work from anywhere
Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency
Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
Generous PTO: In accordance with company policy
Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
Direct Mentorship: Guidance from international industry experts
Learning & Development: Ongoing access to resources for professional growth
Global Networking: Connect with professionals worldwide
Apply Now
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