Senior Payroll Tax and Accounting Specialist

Role Overview

• Ensure timely and accurate payroll tax filings across federal, state, and local jurisdictions (941s, W-2s, W-3s, 1099s)
• Stay current on U.S. payroll tax regulations and maintain ongoing compliance
• Reconcile payroll tax withholdings and deposits to ensure accurate reporting and remittance
• Lead quarter-end and year-end payroll tax activities, including filings, adjustments, and balancing
• Own payroll-related GL activity within UKG Pro, including balancing and maintaining accounts after each payroll
• Ensure payroll journals accurately reflect wages, taxes, and benefit liabilities
• Reconcile payroll entries to the general ledger and partner with Finance to resolve discrepancies
• Prepare and validate payroll accounting reports and maintain system structures (locations, departments, account mappings)
• Prepare payroll tax and accounting reports for audits and regulatory filings
• Support audits including 401(k) and workers’ compensation
• Respond to auditor and agency inquiries with accurate, timely documentation
• Investigate and resolve complex payroll tax discrepancies across multi-state jurisdictions
• Manage escalations and high-risk compliance issues
• Serve as a subject matter expert for payroll tax, multi-state compliance, and payroll adjustments
• Lead guided and standard adjustment processes within UKG Pro
• Analyze payroll and tax data to identify discrepancies, trends, and compliance risks
• Lead process improvements and system enhancements focused on automation, accuracy, and scalability
• Maintain documentation for payroll tax and accounting processes, including reconciliation procedures
• Partner with Accounting and IT to strengthen payroll-to-GL integration and data accuracy
• Partner with external vendors (UKG, Ceridian Dayforce) to ensure accurate tax filing and reporting
• Manage relationships with tax authorities and auditors to resolve issues efficiently
• Ensure proper setup and maintenance of tax codes and withholdings
• Handle complex multi-state scenarios, including non-resident taxation and reciprocal agreements

Requirements

• Associate's degree in accounting, finance or related field preferred or equivalent work experience required
• 5 ~ 7 years of payroll tax and payroll accounting experience required including multi-state and Canadian payroll.
• Strong Excel skills (Pivot Tables, VLOOKUPs, Business Intelligence, data validation, and analysis).
• Strong understanding of payroll tax and accounting principles and general ledger reconciliation.
• Experience leading quarter-end and year-end tax close activities.
• Excellent attention to detail, analytical thinking, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.

Benefits

• 401(k) company match
• Medical insurance
• Dental insurance
• Vision insurance
• Life and disability insurance
• Paid time off